Three Myths That Steal Meetings
Due to payroll money waste, these beliefs have cost businesses billions of dollars.
Myth No.1: Abruptness is ruined by structure.
I was present at a calamity that lasted for two days and cost comfortably more than $40,000. A group of thirty people looked for a topic to debate for the first hour and then argued over unsolvable issues for the next fifteen hours. The manager who called the meeting responded, "I didn't want to spoil the spontaneity by imposing a structure," when I inquired where the agenda was.
In actuality, we wouldn't need plans to build structures if being spontaneous were always a wise business move. Obviously, a plan is essential for any astute business leader.
The Solution: Make an agenda after you've established a goal. The ideal agenda would be so detailed, comprehensive, and unambiguous that it could be used by someone else to call a meeting and achieve the desired outcome.
Myth No. 2: I should speak the entire meeting since it's my meeting.
A court from the Middle Ages may conduct some meetings. In respectful silence, the subjects sit beneath the chairperson's rhetorical throne. In defence of this, the big talker argues that if the other attendees had any valuable information, they would be in charge of the gathering.
The truth is that you are exerting too much effort if you are the only one speaking. Recognise that most people send their thoughts out on vacation as a way to shield themselves from protracted conversation. That is to say, nobody is focusing on you because they are engrossed in their daydreams, pencil sketches, or daydreams.
The Solution: Use memos or emails to communicate a lot of information. Then, organise a meeting around exercises that are led by the participants and used to verify or assess understanding.
Myth No.3 : There is no cost for meetings.
The majority of meetings are funded with soft money. In other words, the money was already used to pay wages. Furthermore, there is no need for a purchase request. There is no requirement for budget approval. All it takes is for someone to arrange a meeting.
The cost of meetings is really high. Payroll is the most significant aspect of managing a firm, and they consume people's time. Those that conduct poorly run meetings waste the most valuable resource in a business: the time that employees could be using to generate revenue.
The Solution: Create meetings with a profit in mind. A meeting is a business event, not a picnic for the whole company.
Summery
Meetings are essential to the corporate environment because they promote cooperation and increase output. But widespread misconceptions frequently make these events less productive. This article breaks down three myths about meetings that are frequently held: the idea that longer meetings are always worse; the notion that virtual meetings are always less effective than in-person ones; and the myth that meetings of a large size are always ineffective. The article's goal is to educate organisations to optimise their meeting methods and foster a more productive and cooperative work environment by busting these myths.
